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Six to Twelve Months Before Your Date:
- Determine your type of event: formal, informal, etc.
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Determine your budget.
- Select a consultant to guide your through the process. The hotel provides these services at no charge.
- Develop the invitation list.
- Interview and contract the event location.
- Interview and contract the event music (strings, guitar, harp, DJ, band, etc.) and/or entertainment (magician, standup comic, etc.)
- Plan accommodations for out-of-town guests, contract room block at hotel.
- Select your photographer, videographer and florist.
- Send out Save the Dates with important information related to your event, i.e. hotel accommodations, airports, before and after events. Particularly to those that may be coming from out of town.
Four Months Before Your Event:
- Order Invitations and thank you notes.
- Meet with all of your vendors and begin to finalize plans.
Two Months Before Your Event:
- Send out invitations six to eight weeks prior to the event date. Make invitation RSVP date at least 21 days ahead of your event date.
One Month Before Your Event:
- Finalize event agenda to give to all vendors.
- Give photographer a list of your preferred photo shots/people.
Two Weeks Before Your Event:
- Plan seating arrangements for reception, write seating cards or develop framed seating chart for reception site.
One Week Before Your Event:
- Have final meeting with consultant or vendors.
- Make a list of all final payments to be made. Write checks and put in individual envelops.
The Day of Your Event….Relax and Enjoy the MAGIC
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